PFIIS Program Terms and Conditions
Use of Funds
Please remember that PFIIS funds are awarded for a specific project. As such, they are treated like sponsored project awards and may not be commingled with other funds at any time. In addition, any funds remaining in an account at the end of the award project period will be transferred back to the original funding source(s), unless a one-time no-cost extension has been requested and approved. Please note, as stated on the FAQ page, faculty administrative supplements and honoraria payments will not be funded and are considered unallowable expenses.
Report Summary
At the end of the each year,you will be required to submit a progress report (5-10 pages) in order to qualify for the following year of funding. At the completion of the project, but not more than two years following the award, a final short narrative report (5-10 pages) covering results and prospects for continued work must also be submitted to the PFIIS Administrator. It would be of great value to know whether any of the awarded work led or will lead to any future support from external sponsors.
Financial Reports
The usual financial restrictions involving allowability, allocability and reasonableness of expenditures for any sponsored project apply to these awards. Financial reports will be evaluated as part of both the interim and the final reports.
Financial reports should specify the period covered and state that the funds were used solely for the purpose for which the grant was made. They should be signed by the PI(s) or administrator responsible for the management of the grant. Financial reports should track actual receipts and expenditures against the budget approved for the award.
Fiscal Year Budgets
The usual University fiscal year budgeting process will apply to all awards. Fiscal year budgets will be required and requested, from the research administrator listed on the SU-42 at the time of award, during standard fiscal year budgeting cycles.
Presenting Research Results
As a requirement of receiving funding, you may be asked to present your research during the funding period or soon after completion of your project to the Executive Committee of the International Initiative, or at an event sponsored by the International Initiative. These presentations are to benefit the Stanford community and to encourage participation by others in interdisciplinary international research.
Termination of Employment/Change of Scope
PIs with active awards must notify the PFIIS Administrator should their employment, or the employment or student status of another individual named in the grant, be terminated with the University, resulting in a change in the scope of work covered by the PFIIS award.
Closing PFIIS Awards
Notice will be sent from the PFIIS Administrator to faculty with active awards approximately two months before the expected end of the award. The notice will include a summary of the financial status of the award and will inquire what the intended disposition of any remaining funds will be. If research on the award is expected to continue beyond the end date, an extension must be requested from the International Initiative Executive Committee. Before final closing of the account, any overdrafts must be covered by the PI or department funds, and any unspent funds will be returned to the original funding source(s). Accounts will automatically be closed on their scheduled date for PIs failing to respond to this notice by the due date on the notice. A reminder: when clearing overdrafts, only expenses may be transferred to other accounts; the PFIIS award PTAs cannot be cleared with fund transfers.