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Commonly used travel preparation forms

Students are asked to submit various forms to their departments and programs in preparing for international travel. OIA aggregates all the forms in one place, saving you the time of searching for information from various units on campus.

Assumption of Risk Agreement:  Stanford Assumption of Risk Agreement

Stanford requires that any student planning to travel off-campus on Stanford-sponsored opportunity submits this signed agreement to the department or center sponsoring their travel. 

Traveler Self-Assessment (step 1):  Student Self-Assessment

This tool helps undergraduate students assess whether their international travel plans are permitted, or may require additional reviews, based on U.S. State Department Travel Advisories.

International Travel Itinerary Assessment (step 2):  Student International Travel Itinerary Assessment

This form should be submitted to department/program administrators in order to request approval for international travel to locations of higher risk (i.e. countries, regions, cities with a State Department Travel Advisory of Level 3 “Reconsider Travel” or Level 4 “Do Not Travel”).

Guidelines to Request Exception to University International Travel Policy for Undergraduate Travel:  Guidelines

After thorough review by the program/department/school as to the feasability of travel policy exception, this form may be submitted to the Office of Risk Management to request an exception for undergraduates to travel to international locations of higher risk (i.e. countries, regions, cities with a State Department Travel Advisory of Level 3 “Reconsider Travel” or Level 4 “Do Not Travel”).

Travel Policy Acknowledgement and Agreement (step 3):  Stanford International Travel Policy Acknowledgement and Agreement

This form should be submitted by undergraduate students to department/program administrators in order to acknowledge travel that is permitted and not permitted under Stanford's International Travel Policy.