Faculty, Staff & Postdoc Travel Checklist

At least 6 months before...

Read the International Travel Policy from the Office of the Provost

Review the U.S Department of State travel advisory and ISOS country information page for your destination(s)

Verify that your travel plans comply with Stanford's International Travel Policy

Get a passport or check passport validity

Apply for a visa (if required)

3 months before your trip

Apply for a Stanford Travel Card

2 months before your trip

Read guidelines on Stanford's travel assistance services

Check your health insurance plan for international coverage

Schedule a Travel Medicine Consultation and obtain necessary vaccinations

Ensure a supply of medication for the duration of your trip and check that it is legal to bring into your destination country

Get a travel signature (if on J-1 visa)

1 month before your trip

Request travel loaner iPad, MacBook, or Surface Pro

Decide which electronic devices you will take and how you will secure them

A few weeks before...

Read and understand guidelines for international expenses (graduate students)

Identify specific challenges in the country(ies) to which you will travel and develop a contingency plan

Research international phone and data plans

Create a communication plan including key contacts

Make paper copies of all travel documents and communication plan

Register your trip with the U.S. Department of State's Smart Traveler Enrollment Program (STEP)

Book Your Trip Using a Stanford Booking Channel

1 week before your trip

Notify financial institutions of your travel plans

Upon return from international travel

Clear travel advances

Return travel loaner iPad, MacBook, or Surface Pro (if applicable)

Comply with campus COVID restrictions after travel