Use Stanford Travel for All University-Sponsored Travel
In order for Stanford to be able to provide support to its faculty, staff, postdoctoral scholars and students when they are traveling on university-sponsored business, the university requires the use of a centralized booking program.
Booking through Stanford Travel channels allows Stanford to contact you and offer assistance in the event of a major emergency or changing circumstances related to your travel destination.
If you have booked your trip through Stanford Travel (e.g. Egencia, FCM (formerly Casto), United Corporate Direct, or Student Universe), your itinerary is automatically registered and you do not need to do anything further.
Group Trips and Travel Booked by Third Parties
If you are booking travel for groups of 10 or more persons, or if your trip was booked by a third party (i.e. conference organizer or talk sponsor), registering your travel is as easy as forwarding an itinerary confirmation from your Stanford email address to StanfordTravel@itinerary.internationalsos.com. In addition to flight itineraries, you can register hotel, car rental, and train bookings. Enter as much detail regarding your trip as possible (all flight segments, lodging, transportation) and revise any information as necessary.
If you are sending an itinerary on a traveler's behalf, also known as a "Travel Organizer," please send the email to the traveler’s Stanford email address and cc StanfordTravel-TO@itinerary.internationalsos.com. If there are multiple itineraries, attach only one per email.
If you experience any issues with forwarding an itinerary, please contact Brendan Walsh (firstname.lastname@example.org).