Booking
Book and Register Your Travel
Our goal is to support the health, safety, and security of Stanford travelers. It is highly encouraged that Stanford travelers use the Stanford Travel Program when booking flights, hotels, and rental cars for university-sponsored travel. It is required that students, faculty, and staff planning Stanford-sponsored international travel register air itineraries with the university’s Travel Registry. This registry connects the reservation to Crisis24, Stanford’s provider of medical, personal, travel, and security assistance. The requirements of the Travel Registry policy are summarized in the table below. When airfare is booked outside of the Stanford Travel Program, itineraries must be forwarded to the Travel Registry.
Book Your Travel
Flights
Faculty, staff, postdoctoral scholars and students booking air fare for university-sponsored travel are strongly encouraged to utilize the Stanford Travel Program.
Booking through the Stanford Travel Program allows Stanford to contact you and offer assistance in the event of a major emergency or changing circumstances related to your travel destination. If you have booked your trip through the Stanford Travel Program (e.g. Egencia, Key Travel, Stanford Travel Connect, or Student Universe), your itinerary is automatically registered and you do not need to do anything further.
Lodging
Travelers have the option to book their hotel outside of the Stanford Travel Program. Since booking a hotel through the Stanford Travel Program affords safety benefits and administrative efficiencies, it remains the preferred option.
Rental Cars
Travelers are no longer required to reserve a car through the Stanford Travel Program, but may continue to choose to do so for administrative efficiencies.
Stanford Travel Registration Summary
Register travel via the itinerary forwarding service | Book through one of the Stanford Travel Program booking options | |
---|---|---|
Flight | Required, unless booked through the Stanford Travel Program | Highly encouraged because of automatic registration of itinerary as well as any changes to the itinerary |
Hotel, Car | Not required | Recommended |

Registering Your Travel
Individual Trips
If you booked university travel (airfare) outside of tthe Stanford Travel Program, you must register your trip with the university travel registry prior to departure. (Please note that there are separate instructions if someone is registering airfare on your behalf.)
To register your airfare, simply forward your itinerary confirmation, exactly as it was received from the airline or booking source, from your Stanford email address to Stanford@tripdata.crisis24.com. Please avoid sending attachments (PDFs, screenshots, etc.) as they will not be accepted.
Please note that this is an automated process and no messages should be included in your email to Crisis24. For the automated system to process an itinerary, the itinerary must include the traveler's name. If there are multiple itineraries (for example, flights and hotel), forward only one at a time.
In the unlikely event that you are unable to upload your itinerary by email, please register your trip directly in the Crisis24 Horizon Platform (select "Register" and enter your Stanford email address if you have not previously signed into the Horizon platform). Once logged in, click on your name in the upper right-hand corner of the main page and select “Profile.” When the next page loads, select “Trips” and +Add New Trip.
Beyond flight itineraries, you can manually register hotel, car rental, and train bookings. Enter as much detail regarding your trip as possible (all flight segments, lodging, transportation, etc.) and revise any information as necessary.
Uploading on Behalf of Another Stanford Traveler
If you are registering an itinerary on a traveler's behalf, simply forward the original itinerary confirmation email, exactly as it was received from the airline or booking source, To: Stanford@tripdata.crisis24.com and Copy/Cc: the traveler’s Stanford email address (and no other email addresses). Please avoid sending attachments (PDFs, screenshots, etc.) as they will not be accepted.
Please note that this is an automated process and no messages should be included in your email to Crisis24. For the automated system to process an itinerary, the itinerary must include the traveler's name. If there are multiple itineraries (for example, flights and hotel), forward only one at a time.
Group Trips
If you are booking travel for groups of 10 or more persons, please contact Global Risk (globalrisk@stanford.edu) for information regarding bulk uploads.
Finding A Place to Live
Regardless of where you’re planning to stay, you should conduct a safety and security assessment of the housing prior to booking. Please use the guide below to help you with this process.